Privacy Policy for Drivetek Recruitment Ltd – GDPR Compliance

Drivetek Recruitment Ltd take the privacy of our clients and candidates seriously. We are a premier driver recruitment company, operating in the niche market of Temporary Driver Supply.

Clause 1 How we receive information and how we may use it

Drivetek Recruitment Ltd receive your personal data when you

1) Apply directly for an advertised role via our website;

2) When you apply directly to be a candidate for whom we can facilitate a job search or via a third party when you respond to a job post placed by Drivetek Recruitment Ltd on a job board on behalf of a third party client.

3) When your details are made available by a 3^rd party jobboard CV download website (in this instance we will contact you within 30 days to ask for your consent to retain details)

This statement explains how we process personal data received into our organisation. When you register with Drivetek Recruitment Ltd you MUST consent to us collecting and storing your personal information. You will not be able to submit your enquiry or details to Drivetek Recruitment Ltd without consenting to us storing your personal data. This may include but is not restricted to your name; contact details; address; employment history; mobility and education.

During telephone conversations and face to face interviews we may collect personal information with regard to employment preferences, strengths and work experience which may be stored on your personal record. This information facilitates our ability to support your job search and to provide a basis for recommendation when short-listing candidates for a particular role. By explicitly providing consent when you register with Drivetek Recruitment Ltd you are providing permission for our storage of this information. Drivetek Recruitment Ltd will never share personal information or a Curriculum Vitae with a third party without your explicit consent.

Due to the nature of executive recruitment and temporary staffing, a significant number of candidates reconnect with our organisation periodically. It is not uncommon for this to occur years after we have placed them in a role. For this reason, your consent includes explicit consent to retain your personal details until such time as you wish us to delete your records from our database or refrain from further engagement.

If you do not consent to Drivetek Recruitment Ltd storing your personal data or setting up a personal registration for you, please do not submit your Curriculum Vitae for any roles advertised on our website. We are unable to process your application without receipt of consent to process and store your personal information.

Clause 2 Cookies

What is a cookie?

A cookie is a small text file that is downloaded when a user accesses a website. It allows the website to recognise that individual’s device and store some information about the individual’s preferences or past actions.

Rules on cookies

In order to comply with GDPR, Drivetek Recruitment Ltd must:

• tell you the cookies are there;
• explain what the cookies are doing and why; and
• get your consent to store a cookie on your device.

How Drivetek Recruitment Ltd use cookies

Cookies are used in order to make our website work, to make it work more efficiently and to provide us with information when you apply for a job. The table below provides information on all of the cookies used by our website.

Category 1: strictly necessary cookies

Category 2: performance cookies

Category 3: functionality cookies

 

Drivetek Recruitment Ltd do not use advertising cookies

The first time you visit our website you will be asked whether you consent to us storing cookies, as detailed in the table. Please tick the box, to confirm that you consent to us using cookies. If you do not consent you will still be able to access our website, however your ability to carry out certain functions, for example, apply for a job, may be limited.

To find out more about cookies, including how to see what cookies have been set and how to manage and/or delete them, visit www.aboutcookies.orgor www.allaboutcookies.org

Clause 3 Job Alerts and Career Advice

We may on occasion contact candidates stored in our database who are not actively looking for a new role. When you contact Drivetek Recruitment Ltd you may be asked to tick a box indicating that you consent to us storing the personal data you have provided. By providing consent to our storage of your personal data you are also providing consent to us contacting you if we receive details of a role which specifically matches your career aspirations and, very occasionally, sending you career related information e.g. salary survey, interview advice etc.
If you do not wish to receive such information, please email info@drivetekrec.co.uk

Clause 4 Our Promise to our candidates

We will never share our candidates’ personal details or Curriculum Vitae with a third party without the candidate’s explicit consent, and then we will only share the personal information with that one company or individual where applying for a permanent role, or where the candidate is registering for temporary work, with current clients to attain temporary suitable roles as required.

Clause 5 Contacting Recruitment Consultants directly

If you contact one of our Recruitment Consultants directly and request they consult with you regarding your job search, or regarding a particular job role, you are giving your consent to Drivetek Recruitment Ltd to process your email and the data contained within your email for lawful purposes, as per Clauses 1 and 3 above.

By sending an updated Curriculum Vitae or completing an application form for temporary work directly to one of our Recruitment Consultants you are giving consent to Drivetek Recruitment Ltd to process and store that information, as per Clauses 1 and 3 above. As referred to in Clause 3 of our privacy notice, we will not share your information with any third party without your explicit consent.

Clause 6 Request to have personal data amended

It is likely that over time your employment history will require updating as you transition to new roles or receive promotion. Drivetek Recruitment Ltd undertake to update your registration within two weeks of receiving an updated Curriculum Vitae.

Under the GDPR you have the right to ask for access to your personal information. Once Drivetek Recruitment Ltd have verified your identity we will provide the information you requested within 30 days.

In the unlikely event you find personal data stored about you by Drivetek Recruitment Ltd is inaccurate, you must advise us immediately. We will amend your personal registration within two weeks.

Clause 7 Request to have personal data removed or deleted

Upon receipt of a request to delete an individual’s personal registration, Drivetek Recruitment Ltd will ensure that your personal record is deleted within 30 days.

Where Drivetek Recruitment Ltd have placed a candidate in a role, they are required to retain evidence of that placing so that contractual obligations can be met by the client. Drivetek Recruitment Ltd will however take steps to ensure only minimal personal data is retained and we will not make further contact with the candidate.

Where Drivetek Recruitment Ltd have previously received permission to share personal information with a third party, for example for short listing for a role, we undertake to advise that third party of your wish to be forgotten if communication has been in the last 12 months.

In the event that you wish to be erased from our Recruitment Database you should contact info@drivetekrec.co.uk

Please make it clear that you wish to be erased, rather than simply marked as no longer job seeking.

Clause 8 Notification of Breaches

Whilst Drivetek Recruitment Ltd do not store, or at any time request, financial information from candidates applying for permanent employment, financial information is stored for temporary workers to enable the payment of weekly wages. We will also store highly personal information contained within your Curriculum Vitae. We are aware of our responsibility as a recruiter to protect your information and to only share details with third parties upon receipt of your explicit consent. All of our systems are protected and only Drivetek Recruitment Ltd staff and consultants working for Drivetek Recruitment Ltd have access to the personal information stored in your registration and or application.

In the unlikely event that our computer systems are compromised and there is a potential loss of confidentiality we will report this breach to you.

In the unlikely event that personal data is taken or exposed from Drivetek Recruitment Ltd records without our consent, we will provide reports surrounding that exposure within 72 hours of being notified of such an event and take any action necessary to restore security of your personal data.

Clause 9

Access

If Drivetek Recruitment Ltd receive a request for access to personal information we will verify your identify before releasing your personal data to you. We will not release information to any third party.

If you would like to make a request for access to your personal information please contact: info@drivetekrec.co.uk

Clause 10

Complaints procedure

If you have a complaint about the way your data is stored or handled by Drivetek Recruitment Ltd, please contact us at: info@drivetekrec.co.uk

Clause 11

Escalated Complaints

If you remain unhappy with the handling of your data you can complain to the

ICO.
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Clause 12 Changes to our Privacy Policy

Changes to this Privacy Policy

We reserve the right to make change to this Privacy Policy.
Last modification was made 4th June 2018.